Introduction

Welcome to the User Guide of TuitiONE!

TuitiONE is a Command Line Interface (CLI) based application that aims to simplify the work of Customer Servicing Officers (CSO) in a tuition centre. The application also incorporates the benefits of a Graphical User Interface (GUI). TuitiONE allows CSOs to input the details of students and parents through simple and intuitive commands. With our application, a CSO’s work would be reduced and efficient.

If you can type fast, TuitiONE can get your contact management tasks done faster than most other GUI apps. The GUI application would allow you to interact with the application through graphical icons (such as buttons).

However you do not have to worry even if you are new to CLI / GUI applications. TuitiONE uses easy to learn and simple CLI commands that usually fall under one sentence. Moreover, this User Guide will take you through every feature of TuitiONE, providing you with the easiest and best user experience possible.

If you are interested, jump to Quick start to learn how to start up TuitiONE in a simple and quick manner.

Quick start

  1. Ensure you have Java 11 or above installed in your Computer. You may follow the instructions and install it here.

  2. Download the latest TuitiONE.jar from here.

  3. Copy the file to the folder you want to use as the home folder for your TuitiONE.

  4. Double-click the file to start the app. The GUI similar to the below should appear in a few seconds.
    Note how the app contains some sample data.

    Ui

    Image: TuitiONE upon loading for the first time.

  5. Type the command in the command box and press Enter to execute it. e.g. typing help and pressing Enter will open the help window.

    Some example commands you can try:

    • list : Lists all students and lessons.

    • add n/John Doe p/98765432 e/johnd@example.com a/311, Clementi Ave 2, #02-25 g/S3 r/friends r/owesMoney : Adds a student named John Doe to the TuitiONE app.

    • delete 3 : Deletes the 3rd student shown in the student list.

    • clear : Deletes all data (students and lessons).

    • exit : Exits the app.

:exclamation: Caution: After running TuitiONE, you will notice there are some additional files created in the home folder. Please do not delete these files, as they contain your data and important configurations for TuitiONE to run smoothly.

Refer to the Features below for details of each command.

About this document

Structure of this document

This document serves as a guide to help you get started on how you can set up and use TuitiONE. This User Guide has been structured to help you find what you require in a quick and simple manner. Here are several useful tips on how to read and intrepret this guide.

Reading the User Guide

This section introduces you to the technical terms, symbols and syntax that are used inside this User Guide. This would be useful for you should they be unclear to you.

Technical terms

The table below are the interpretations of a few technical terms that you may encounter in this User Guide.

Technical term What it means
CLI The Command Line Interface (CLI) is the interface that accepts text input to execute the functions of TuitiONE.
GUI The Graphical User Interface (GUI) is the user interface which has graphical indicator representations that the user may interact with. Graphics, icons, windows, menus, cursor and buttons are all components of a GUI.
Parameter Parameter refers to the user input required after the user is prompted by the TuitiONE GUI

General Symbols and Syntax

The table below are the interpretations of symbols and formatting used in this document.

Syntax What it means
highlights A grey highlighted block represents an executable command, or possible parameters that can be entered into the CLI.
:information_source: Indicates additional information
:bulb: Indicates tips
:exclamation: Indicates that you should take caution

There are multiple examples provided for you in the section below Features. Each simulated scenario include expeced outputs by the TuitiONE application.

If there are still any doubts on the terms and usage of this app, you can refer to the Glossary and FAQ located at the end of the document.

For each command specifically, you can view them in the relevant sections (such as in Managing Students and Managing Lessons) to learn more in detail. The Command summary lists a table with all the commands present and their syntax.

Application Layout

This section presents the various elements in our TuitiONE application.

Result of `list`

Image: Layout of TuitiONE.



No. Section Description
1 Toolbar pane Here you can select the quit button or view the help window.
2 Student panel Here you can see the list of students present in your application. This list can be skimmed down using commands such as find and filter.
3 Lesson panel Here you can see the list of lessons present in your application. This list can be skimmed down using commands such as filter and roster.
4 Result panel Here is where you will receive the various messages from the application after running your commands. There are a variety of messages, ranging from success messages to error messages.
5 Command input box Here is where you type your commands to run in the application.
6 Send button A button that helps submit your input command to run. Using the Enter-key on your keyboard after typing in the Command input box performs the same job here.
7 Storage file indicator This portion displays the location of your saved TuitiONE data file in your device.
Table: Legend of TuitiONE.

Features

This section outlines all the features that TuitiONE has. You will be able to see the purpose of each feature, the format of each command and possible examples and images of what you should expect to see.

:information_source: Notes about the command format:

  • Words in UPPER_CASE are the parameters to be supplied by you.
    e.g. in add n/NAME, NAME is a parameter which can be used as add n/John Doe.

  • Items in square brackets are optional.
    e.g n/NAME [r/REMARK] can be used as n/John Doe r/friend or as n/John Doe.

  • Items with … after them can be used as many times as the user would like.
    e.g. [r/REMARK]… can be used multiple times like r/sick or r/absent r/graduated, or can be omitted altogether.

  • Parameters can be in any order.
    e.g. if the command specifies n/NAME p/PARENT_CONTACT, p/PARENT_CONTACT n/NAME is also acceptable.

  • If a parameter is expected only once in the command but you specified it multiple times, only the last occurrence of the parameter will be taken.
    e.g. if you specify p/12341234 p/56785678, only p/56785678 will be taken.

  • Commands that do not take in parameters (such as help, list, exit and clear) will ignore follow-up inputs.
    e.g. if the command specifies help 123, it will be interpreted as help.

:exclamation: Caution on use of the symbol / in commands:

  • For all commands, the symbol / should only be used in the representation of prefixes, such as n/, p/ and r/, etc.

  • You should not use the symbol / when filling up any of the parameters.

  • For example, in add command,

    • Acceptable command: add n/John Doe p/98765432 e/jd@gmail.com a/John street, block 123, #01-01 g/P2.

    • Invalid command: add n/John Doe p/98765432 e/jd@gmail.com a/John stre/et, block 123, #01-01 g/P2.
      *notice the additional / used in the parameter of a/ADDRESS.

General Commands

Viewing help: help

TuitiONE will display the help panel which shows you a summary of the command syntax that is usable to the current version of TuitiONE.

Command Format: help

Listing all students: list

Shows you a list of all students and lessons in the TuitiONE. Students will be sorted in ascending alphabetical order by their name. Lessons will be sorted by grade, from P1 to S5.

:information_source: Notes about the command format:

Sorting of the lists by other fields (eg. day, time, subject) is not available in the current version of TuitiONE, and will be an upcoming feature.

Command Format: list

Result of `list`

Image: Expected output of list command.



Upon entering the list command, both student and lesson panels will be updated to show all the students and lessons present.

Filtering of list: filter

Filter the respective list(s) to display entries that correspond to the conditions as specified.

Command Format: filter [g/GRADE] [s/SUBJECT]

:information_source: Details:

  • You can filter by GRADE, SUBJECT, or both.

    • If you are only filtering by GRADE, both of the student list and lesson list will be filtered to display the respective entries that correspond to the GRADE as specified.

    • If you are only filtering by SUBJECT, only the lesson list will be filtered to display the respective lessons that correspond to the SUBJECT as specified.

    • If you are filtering by both GRADE and SUBJECT, both of the student list and lesson list will be filtered to display the respective entries that correspond to the GRADE and SUBJECT as specified.

  • GRADE refers to the educational level of the student. It can be specified in lower- or upper- case (i.e. P5 and p5 represents the same grade).

  • SUBJECT can be specified in lower- or upper- cases (i.e. MATH and math represents the same subject which is Math). See add-l (add lesson) command for more information.

Example(s):

  • filter g/P2 will filter both of the student list and lesson list by grade of P2 and display the corresponding entries in the respective lists.

  • filter s/science will filter the lesson list by subject of Science and display the corresponding entries in the respective list.

  • filter s/SCIENCE g/p2 will filter the lesson list by subject of Science and grade of P2, and the student list by grade of P2, and display the corresponding entries in the respective lists.

Result of `filter`

Image: Expected output of filter g/P5 s/Science command.



Managing Students

Adding a student: add

Adds a student to the TuitiONE.

Command Format: add n/NAME p/PARENT_CONTACT e/EMAIL a/ADDRESS g/GRADE [r/REMARK]…

:information_source: Details:

  • NAME can only be alphanumeric and within a maximum of 150 characters. NAME will also be set to have the first character of each space separated word to be capital while the rest becomes lower case (i.e. samUel oNg becomes Samuel Ong). This is to comply with the majority of naming regulations worldwide.

  • PARENT_CONTACT can only be 8 digits long and start with 6, 8 or 9 (as this application is currently based for Singapore use).

  • EMAIL can only have a maximum of 100 characters and have the conventional @ as well as a domain name.
    • As there can be a variety of possible email address namings and domains, the application will not run a through check on your input. If you happen to input the wrong email address, you can use the edit command here.

  • ADDRESS can only have a maximum of 150 characters.

  • GRADE refers to the educational level of the student. It can only be in a range of P1-P6 (primary school levels) or S1-S5 (secondary school levels). Here specifying lower case will also be a valid grade input (e.g. p3 is allowed and will be read in the application as P3).

  • REMARK can have a maximum of 25 characters, single worded without spacings in between them. A student can have any number of remarks, capped at 5. (including 0). (e.g smart is valid, while needs help is invalid)

  • Each student must have a unique name.

  • Phone numbers are not unique as multiple students may share the same parent.

Example(s):

  • add n/John Doe p/98765432 e/jd@gmail.com a/John street, block 123, #01-01 g/P2

  • add n/Betsy Crowe p/91234567 e/bc@gmail.com a/Bleecker street, block 123, #01-01 g/S5 r/foreign student

Outcome of `add`

Image: Expected output of add command.



Locating students by name: find

Finds students whose names contain any of the given keywords.

Command Format: find KEYWORD [MORE_KEYWORDS]

:information_source: Details:

  • The search is case-insensitive. e.g hans will match Hans.

  • The order of the keywords does not matter. e.g. Hans Bo will match Bo Hans.

  • Only keywords based on name will be searched.

  • Prefixed matching words will be supported e.g. Han will match Hans.

  • Students matching at least one keyword will be returned (i.e. OR search). e.g. Hans Bo will return Hans Gruber, Bo Yang.

Example(s):

  • find John returns john and John Doe

  • find alex david returns Alex Yeoh, David Li

Result of `find alex`

Image: Expected output of find tan command.



Deleting a student : delete

Deletes a student from the TuitiONE.

Command Format: delete INDEX

:information_source: Details:

  • Deletes the student at the specified INDEX.

  • The index refers to the index number shown in the displayed student list.

  • Deleting a student also unenrolls (see unenroll) themselves from their lessons.

  • The index must be a positive integer 1, 2, 3, …

Example(s):

  • list followed by delete 2 deletes the student indexed 2 in the TuitiONE.

  • find Betsy followed by delete 1 deletes the 1st student in the results of the find command.

Outcome of `delete`

Image: Expected output of delete 1 command.



Editing a student : edit

Edits a student’s particulars.

Command Format: edit INDEX (must be a positive integer) [n/NAME] [p/PHONE] [e/EMAIL] [a/ADDRESS] [g/GRADE] [r/REMARK_TO_ADD]... [dr/REMARK_TO_DELETE]...

:information_source: Details:

  • Edits the student at the specified INDEX based on the fields given.

  • You can edit any number of fields.

  • The index refers to the index number shown in the displayed student list.

  • The index must be a positive integer 1, 2, 3, …

  • You can edit a student to have any number of remarks, capped at 5 (including 0). The number of characters each remark can have is capped at 25.

  • Remarks are unique, and you cannot tag more than one of the same remark to the same student. For example, edit 2 r/overdueFees r/overdueFees will only tag a single overdueFees remark to the student at index 2.

  • See add command for other constraints on defining a student.

  • If you enter edit r/[REMARK_TO_ADD], TuitiONE will add on the given REMARK to the existing set of remarks.

  • If you enter edit dr/[REMARK_TO_DELETE], TuitiONE will delete the REMARK from the existing set of remarks, if it is present in the set.

  • If you were to add and remove remarks in the same command, TuitiONE will remove specified remarks before adding the new ones.

  • Note that if you change a student’s grade, TuitiONE will unenroll the student from all the classes he or she was previously taking in the previous grade.

Example(s):

  • edit 2 p/98765432 changes the parent contact number information of the second student in the student list.

  • edit 2 g/S2 changes the grade of the second student in the student list from its current grade to S2, and he or she will be unenrolled from all classes in his or her previous grade.

  • edit 2 n/Ben Lim e/benlim@gmail.com changes the name and email of the second student in the student list.

  • edit 2 r/discounted dr/unpaid removes the unpaid remark from the second student’s set of remarks, before adding the discounted remark.

Outcome of `edit 2 r/discounted`

Image: Expected output of edit command.



Enrolling a student from lesson: enroll

Enroll a specified student to a given TuitiONE lesson.

Command Format: enroll STUDENT_INDEX l/LESSON_INDEX

:information_source: Details:

  • Enroll the student identified by STUDENT_INDEX in the displayed student list to the specific lesson identified by LESSON_INDEX in the displayed lesson list.

  • Enrolling a student is only possible if the student:

    1. has the same grade as the lesson,

    2. is not enrolled to the lesson and,

    3. has no other lessons with conflicting timing.

  • STUDENT_INDEX refers to the index number shown in the displayed student list.

  • LESSON_INDEX refers to the index number shown in the displayed lesson list.

  • Both indexes must be a positive integer 1, 2, 3, …

  • Students can only be enrolled to a maximum of 10 lessons.

  • Lessons can only have enrolled a maximum of 15 students.

Example(s):

  • enroll 1 l/2 will enroll the student indexed at 2 in the displayed student list to the lesson indexed at 2 in the displayed lesson list.

Outcome of `enroll 1 l/2`

Image: Expected output of enroll 1 l/2 command.



Unenrolling a student from lesson: unenroll

Unenroll a student from a given TuitiONE lesson.

Command Format: unenroll STUDENT_INDEX l/LESSON_INDEX

:information_source: Details:

  • Unenroll the student identified by STUDENT_INDEX in the displayed student list from the specific lesson identified by LESSON_INDEX in the displayed lesson list.

  • STUDENT_INDEX refers to the index number shown in the displayed student list.

  • LESSON_INDEX refers to the index number shown in the displayed lesson list.

  • Both indexes must be a positive integer 1, 2, 3, …

Example(s):

  • unenroll 1 l/1 will unenroll the student indexed 1 in the displayed student list from the lesson indexed at 1 in the displayed lesson list.

Outcome of `unenroll 1 l/1`

Image: Expected output of unenroll 1 l/1 command.



Managing Lessons

Adding a lesson: add-l

Adds a lesson to the TuitiONE with the specified prefixes.

Command Format: add-l s/SUBJECT g/GRADE d/DAY_OF_WEEK t/START_TIME c/COST

:information_source: Details:

  • GRADE refers to the level of education a lesson is catering for. It follows the similar requirements when adding a student. See add command for more details regarding grade.

  • SUBJECT can only be a single word limited to 20 characters, and its first letter will be capitalized.

  • DAY_OF_WEEK can only be these form: Mon, Tue, Wed, Thu, Fri, Sat, Sun (the first letter need not be capitalized, i.e. mon is allowed but not MON).

  • START_TIME is in 2400 hours format and can only be between 0900 and 1900 (as lessons can only be conducted between 9am to 9pm). It must also be in intervals of 30 minutes: 1300 and 1330 are acceptable timings but not 1315.

  • Lessons are fixed at two hour periods. In upcoming features, we will give you the power to define your lesson timing ranges.

  • Lessons with the same SUBJECT and GRADE cannot have the same DAY_OF_WEEK and START_TIME.

  • The cost must be a non-negative number 0.0, 2.0, 3.3, … The currency used here in TuitiONE is Singapore dollar, SGD. The maximum value for a lesson, for practical reasons, is capped at SGD $ 200.00 inclusive. The cost will be displayed in the lesson list rounded off to two decimal places.

Example(s):

  • add-l s/Science g/P5 d/Wed t/1230 c/12.0

  • add-l s/Mathematics g/S4 d/Fri t/1500 c/10.3

  • add-l s/Mathematics g/S4 d/fri t/1500 c/10.3

Outcome of `add-l`

Image: Expected output of add-l command.



Deleting a lesson: delete-l

Deletes a lesson from the TuitiONE.

Command Format: delete-l INDEX

:information_source: Details:

  • Deletes the lesson of the specified INDEX.

  • The index refers to the index number shown in the displayed lesson list.

  • The index must be a positive integer 1, 2, 3, …

Example(s):

  • delete-l 1 deletes the lesson with corresponding index 1.

Outcome of `delete-l`

Image: Expected output of delete-l 1 command.



Viewing of lesson roster: roster

Shows you the student roster of a specified lesson in the student panel. The names of the students will also be displayed in the result panel.

Command Format: roster LESSON_INDEX

:information_source: Details:

  • Displays the student roster of the lesson of the specified LESSON_INDEX.

  • The index refers to the index number shown in the displayed lesson list.

  • The index must be a positive integer 1, 2, 3, …

Examples:

  • roster 1 will display the students currently enrolled in the lesson indexed at 1 in the student panel.

Outcome of `roster 1`

Image: Expected output of roster 1 command.



Others

Clearing all entries : clear

Clears all students and lessons data stored in TuitiONE.

Command Format: clear

Outcome of `clear`

Image: Expected output of clear command.



:exclamation: Caution: Using this command removes all data from TuitiONE. Only use this command if you want to reset all information on the application and start anew.

Exiting the program : exit

Exits the program.

Command Format: exit

Managing Data

Saving the data

TuitiONE data is saved in the hard disk automatically after any command that changes the data. There is no need for you to save manually.

Editing the data file

TuitiONE data is saved as a .json file [JAR file location]/data/TuitiONE.json. Advanced users are welcome to update data directly by editing that data file.

:exclamation: Caution: If the changes you made to the data file render its format invalid, TuitiONE will discard all data and start with an empty data file at the next run.

Upcoming Features

You can expect these features in upcoming versions of TuitiONE.

Editing lessons

With this feature, you will have the flexibility in managing the lessons in your tuition center. You will be able to change the day and time of the lesson, its subject, its grade, and its price.

Customised sorting

With this feature, you will have the flexibility to order the student and lesson lists to your preference. For students, you can expect to be able to sort the student list by address, number of lessons and even by their fees. For lessons, you can expect to sort the lesson list by day and time, and number of students enrolled.

Verification of student particulars

With this feature, TuitiONE will help you check whether given student particulars are legitimate. This includes verifying the email and address of newly added students.

Tutor management

With this feature, you will be able to store information about tutors into TuitiONE. The information can include the lessons they are teaching, their qualifications and their schedule.

Importing/exporting files

With this feature, you will be able to import existing files, such as csv and excel files, into TuitiONE, and TuitiONE will automatically format them for you in its GUI. You can also export current data in TuitiONE as other file types for compatibility with other applications.

Data Analytics

With this feature, you will be able to view statistics on the performance of students, popular lessons, times, and tutors. This allows you to gain better business insights about your centre.

Command summary

Action Format Examples
Add add n/NAME p/PARENT_PHONE_NUMBER e/EMAIL a/ADDRESS g/GRADE [r/REMARK]… add n/Betsy Crowe p/91234567 e/bc@gmail.com a/Bleecker street, block 123, #01-01 g/S5 r/foreign student
Add lesson add-l s/SUBJECT g/GRADE d/DAY_OF_WEEK t/TIME_START c/COST add-l s/Science g/P5 d/Wed t/1230 c/12.0
Edit edit INDEX [n/NAME] [p/PHONE] [e/EMAIL] [a/ADDRESS] [g/GRADE] [r/REMARK_TO_ADD] [dr/REMARK_TO_DELETE] edit 2 n/Ben Lim e/benlim@gmail.com
Delete delete INDEX delete 3
Delete lesson delete-l INDEX delete-l 1
Enroll enroll STUDENT_INDEX l/LESSON_INDEX enroll 1 l/1
Unenroll unenroll STUDENT_INDEX l/LESSON_INDEX unenroll 1 l/1
Find find KEYWORD [MORE_KEYWORDS] find James Jake
Filter filter [g/GRADE] s[SUBJECT] filter g/P2
Roster roster LESSON_INDEX roster 1
List list  
Help help  
Clear clear  
Exit exit  

Glossary

  • Java: A widely used programming language

  • JAR: An executable java file for you to open the app

  • GUI: Graphical User Interface

FAQ

  1. Where can I view the list of commands?

    You can type help or you can click on the ‘Help’ tab on the top left of the app window. (see Help for more)

  2. Why are some usual email address inputed valid, such as ‘jd@gmail.com.this.that.this’?

    There are many possible email addresses and domains such as school email address and personal domains, hence TuitiONE will not provide a thorough checking in this current version. If there is any scenario where you have inputted the wrong email address and would like to change it, refer to the the edit command here.

  3. Why am I unable to add a student with the same name as another student?

    Currently our system identifies uniqueness of students by their name, hence you are unable to add students with the same name. We are working on an update to identify uniqueness through the combination of name and phone number which will counter this problem.

  4. How do I edit a lesson?

    Unfortunately, in the current version of TuitiONE, you will need to use delete-l and add-l to make your edits, then re-enroll the students. In the upcoming update, there will be an edit-l command that will allow for the editing of lessons.

  5. How do I edit a remark?

    To edit a remark, you will need to use the dr/ and r/ prefixes in the edit command to make any changes to remarks. (see Editing a student for more).

  6. Am I able to add or edit Remarks to have spacings within them?

    No. The number of characters each Remark can have is capped at 25, and must be single words. (see Adding a student for more)

  7. Am I able to use “4PM” instead of “1600” for my timings when creating a new lesson?

    No. TuitiONE only accepts timings that follow the 2400 hours format. Additionally, timings must also be in intervals of 30 minutes For instance, 1400 and 1415 are valid inputs, while 1415 is an invalid input. (see Adding a lesson for more)

  8. How long can my name be for adding a new Student?

    We have imposed a 150 character limit for the respective names of Students. Students with names longer than 150 characters should use initials to represent their full name instead. (see Adding a student for more)

  9. Can Lessons of the same Subject and Grade start at the same time?

    No. TuitiONE would consider a Lesson of the same Subject and Grade that start at the same time on the same day as a conflict. (see Adding a lesson for more)

  10. How many Lessons can a Student be enrolled in?

    A Student can be enrolled in a maximum of 10 Lessons at any time. TuitiONE will not allow a Student to be enrolled in more than 10 Lessons (see Enrolling a student from lesson for more).

  11. How many Students can a Lesson contain?

    A Lesson can have up to 15 Students enrolled in at any time. TuitiONE will not allow a Lesson to have more than 15 Students enrolled in at one time (see Enrolling a student from lesson for more)

  12. Why are there some unusual files present in my folder after I run TuitiONE?

    TuitiONE currently is a local desktop application, and hence the application would need to store the data you have inputted into these files. These files contain your personal preferences as well as the student and lesson data your tuition center holds. As such do not delete these files as this may cause TuitiONE to reset the next time you run it, potentially losing all your data. You may wish to edit these files directly, but we do not recommend such as well (see Managing data for more).